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Business Manager
GREENSBORO NC 27403
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-89768859

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UNCG

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Summary

  Job posted:   Thu May 17, 2018
  Distance to work:   ? miles
       
  1 Views, 0 Applications  
 
Business Manager
# Position Information
## University Information
The University of North Carolina at Greensboro is a world-class, research intensive, regional University with a diverse portfolio of expertise and a particular focus on fostering healthy lives, vibrant communities and global connections. UNCG is a leading institution within the 17-campus University of North Carolina System. Recognized for its programs in the Visual and Performing Arts; Nursing; Business; Education; Life and Physical Sciences; and Health and Human Sciences, UNCG continues to grow its enrollment and enjoys the most diverse student populations of all the UNC system universities. With more than 20,000 students, UNCG has a significant and positive impact in North Carolina and the Greensboro/Triad area in particular. UNCG is nationally recognized for its distance learning initiative and serves many rural areas of North Carolina with its highly rated online educational programs. Established in 1892, the University of North Carolina at Greensboro was founded as the first public university in North Carolina for women. In 1963 the school became co-educational, but the legacy of providing both opportunity and excellence continues today.
## Primary Purpose of the Organizational Unit
Facilities Operations has the responsibility of providing a wide range of services to all administrative departments, student programs, and all academic schools and departments. Services include corrective and preventive maintenance, operations, grounds maintenance, custodial, recycling/waste reduction, utility infrastructure, regulatory compliance, energy-related activities (monitoring, billing, reporting, conservation, etc.) and associated business operations. These duties are conducted for a campus consisting of approximately 100 buildings totaling 6 million gross square feet on 266 acres.
## Position Summary
The primary purpose of this position is to manage the budget, accounting, billing, recruitment, timekeeping and all central business office functions for the entire Facilities Operations department as well as supervise assigned staff. It is also responsible for management of the Facilities Operations Customer Service Center which is the service access portal for the entire campus for all services provided by Facilities Operations. These services include maintenance, grounds maintenance, custodial services, signage, utility/energy management, surplus property management, and recycling/waste management. The budget is approximately $20 million from multiple funding sources for a 240 FTE department that serves the entire campus.
Key duties and responsibilities:
* Manage all Facilities Operations budget functions
* Manage the Facilities Operations Customer Service Center (CSC)
* Supervise assigned staff
* Manage the departmental-level personnel functions
* Manage insurance coverage and the request, prioritization, and receiving process for new Facilities Operations vehicles and equipment
Benefits include but are not limited to:
* Health Insurance - NC State Health Plan (NC Smart Choice)
* Dental, Vision, Life Insurance, FSAs and more (NC Flex)
* Retirement (Teachers' and State Employees' Retirement System and Optional Retirement Program)
* Disability
* Employee Assistance Program
* Vacation, Sick, Community Service, FMLA leave
* Holidays
* Longevity pay
* Eligible to become a member of the State Employees Credit Union
* Employee Award Programs
* Employee Wellness Resources
* and more
## Minimum Qualifications
BACHELOR'S DEGREE IN BUSINESS ADMINISTRATION, PUBLIC ADMINISTRATION, OR RELATED BUSINESS AREA; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.
## Preferred Qualifications
* Bachelor's degree in Business, Finance, or Accounting
* Financial/budget management experience for a similar organization including budget analysis and reporting
* Three years or more of experience supervising full-time permanent employees
* Experience defining, creating, and documenting business processes
* Experience and aptitude with software used in financial management/accounting
* Experience with timekeeping and payroll systems
* Experience with computerized maintenance management systems
* Valid driver's license
## Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
## Special Instructions to Applicants
Please submit resume and cover letter with application. Those selected for an interview will be asked to provide a list of references at the time of their interview.
## Key Responsibilities
Key Responsibilities
## Key Responsibility
Manage all Facilities Operations budget functions
## Essential Tasks
* Manage a $20 million budget for a 240 FTE department (personnel and non-
personnel budgets). This consists of multiple budgets from various funding sources including state, student fee, athletics fee, and auxiliary. Advise Director on budget matters.
* Work directly with Human Resources and the UNCG Budget Office to create and fund new positions. Initiate and complete permanent and temporary budget transfers for new positions and temporary positions.
* Analyze the state, Student Facilities Maintenance, Kaplan Center, Athletic Facilities Maintenance, Auxiliary, Chancellor's Residence (Fac Ops portion), and Moss Street Partnership School (Fac Ops portion) budgets and provide budget forecast for the next fiscal year on an annual basis.
* Prepare annual reports for Student Facilities Maintenance, Athletic Facilities
Maintenance, and Kaplan Center budgets as required by Student Affairs and Athletics.
* For fee-funded budgets (student and athletics), collaborate with the UNCG Budget Office to accomplish budget transfers as needed during the fiscal year.
* Set up project accounts for year-end projects (state), Green Fund projects (student fee), and utility-savings carryforward projects (state).
* Submit budget allocations annually to the UNCG Budget Office for all fee-supported budgets.
* Initiate and process salary-related Position Action Forms for all Facilities Operations positions.
* Approve departmental ePAFs as needed in absence of or at request of Director .
* Utilize manager input, university system building reserve model, and other resources to generate budget requests (personnel and other-than-personnel funding) for new and renovated buildings.
* Provide budget forecasting for entire department as well as individual units (Utility Operations, Buildings & Trades, Grounds Maintenance, Facility Services, OWRR/Surplus Warehouse) for internal budget allocation.
* Review budgets on at least a monthly basis to facilitate budget execution. Provide more in-depth analysis as needed for proper fiscal year end budget execution.
* Provide budget orientation and training for new Assistant Directors and managers as part of the onboarding process. Provide information to them on an ongoing basis as needed for them to manage their respective budgets
* Manage financial functions associated with temporary positions for both UNCG temporary positions and for personnel obtained from temporary labor agencies.
* Ensure that business processes are in place to ensure accurate billing to the proper budget for all Facilities Operations services provided.
Key Responsibilities
## Key Responsibility
Manage the Facilities Operations Customer Service Center (CSC)
## Essential Tasks
* Ensure that work orders are received and processed by CSC staff in accordance with the Work Order SOP and CSC Telephone Protocol.
* Manage the operation of the computerized maintenance management system (CMMS). Make changes as needed to enhance business processes or efficiency.
* Lead the metrics reporting and communication process. Generate and distribute weekly and monthly metrics reports to managers and to Facilities Operations staff.
* Manage the work flow process to facilitate financial accounting and proper billing .
* Draft new and revised procedures as needed to facilitate work flow, reporting, and billing needs.
* Participate and provide input on creating/revising other departmental policies and procedures as they impact the Customer Service Center.
* Manage the CMMS inventory process for supplies .
* Manage the solicitation of input from customers via surveys and periodic meetings . Compile, analyze, and present this information to appropriate Facilities Operations staff.
Key Responsibilities
## Key Responsibility
Supervise assigned staff
## Essential Tasks
* Supervise assigned accounting, timekeeping, recruitment, administrative, and Customer Service Center staff.
* Conduct performance management process per Human Resources policies and within established timeframe.
* Create staff training plans as appropriate to maintain skills and for career development in accordance with Facilities policy.
* Recruit and fill vacancies in a timely manner.
* Manage provision of general administrative support for Director and for Facilities Operations supervision.
Key Responsibilities
## Key Responsibility
Manage the departmental-level personnel functions
## Essential Tasks
* Manage the Facilities Operations timekeeping, leave accounting, and personnel recruitment functions.
* Manage the Kronos timekeeping system and transfer of data to Banner. Work with the IT support staff as needed regarding user issues and system set up as needed to ensure accurate timekeeping.
* Work directly with UNCG Payroll department to resolve any payroll issues for Facilities Operations staff.
* Provide oversight of overtime and callback sheets to ensure proper budget billing .
* Supervise maintenance of departmental file and submittal of required forms and records to Human Resources.
* Supervise the Facilities Operations' portion of the Jobsearch recruitment process.
* Communicate and collaborate with Human Resources, Budget Office, Payroll, and others as needed to facilitate personnel functions associated with timekeeping, leave reporting, and recruitment.
* Manage the departmental uniform lease contract and oversee uniform purchasing process for the entire department.
Key Responsibilities
## Key Responsibility
Manage insurance coverage and the request, prioritization, and receiving process for new Facilities Operations vehicles and equipment
## Essential Tasks
* Solicit input and make arrangements for insurance coverage as appropriate. Submit and coordinate insurance claims as needed.
* Manage overall process related to placing new vehicles into service (insurance, license tags, title, issuance of keys, having preventive maintenance set up, surplusing of vehicles being replaced, etc.).
* Review vehicle and equipment requests (shared document) on a quarterly basis in compliance with Facilities policy. Obtain information as needed to prioritize list based on justification and need.
* Present a prioritized vehicle and equipment list to the Director annually or as requested.
## Competency
Competency
## Competency
Business Administration
## Competency Description
Ability to independently manage a variety of business functions with dynamic funding sources and/or a variety of functional activities, programs, and/or services. Ability to interpret and/or modify policies and procedures to facilitate and ensure the application of sound business practices. May require the ability to integrate policies and procedures with work units external to the organization. Ability to interpret, modify, and monitor internal policies. Ability to participate and assist in the long-and short-term strategic goals and planning. May require the ability to participate in planning for future growth.
## Competency Level
Journey
Competency
## Competency
Financial Management
## Competency Description
Ability to conduct financial management responsibilities in an organization primarily funded by a variety of dynamic and multi-dimensional funding sources (e.g., multiple contracts and grants, receipts, etc.). Thorough knowledge of the applicable accounting and budgeting practices and ability to contribute to budget development and/or capital expense proposals. Ability to frequently serve as an internal resource on financial matters. Ability to perform budget analyses and conduct budgetary forecasting in a financial environment with varied resources.
## Competency Level
Journey
Competency
## Competency
Human Resources Management
## Competency Description
Ability to function in a full supervisory role for direct reports. May require the ability to serve as a resource to other supervisors in the selection process. Ability to develop and implement work plans. Ability to conduct performance reviews. Ability to participate in the disciplinary process, as needed. Ability to actively participate in ensuring employee growth and development. Ability to plan and deliver on-the-job training. Ability to identify and implement career progression adjustments. Ability to plan for staffing needs and workload distribution for multi-functional areas. May require the ability to identify funding source(s) for staffing.
## Competency Level
Journey
Competency
## Competency
Communication
## Competency Description
Ability to develop and edit written documents and/or reports with comprehensive and interpretative information that usually spans across functional areas. Ability to provide documentation to explain and support conclusions. Ability to communicate comprehensive and interpretative information that spans across functional areas. Ability to respond to non-routine inquiries.
## Competency Level
Journey
## ADA Checklist
ADA Checklist
"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)
## Physical Effort
Reading - F, Writing - F, Hearing - C, Talking - O, Sitting - C, Walking - O
## Work Environment
Inside
*Requisition Number:* S1523
*Position Number:* 999044
*Position Classification Title:* Business Officer
*Functional Title:* Business Manager
*Position Type:* Staff
*Recruitment Range:* $57,281-$63,646
*Org #-Department:* Facilities Operations - 56404
*Work Hours of Position:* 8:00AM-5:00PM, M-F
*Number of Months per Year:* 12
*Job Family:* Administrative and Managerial
*Career Banded Title:* Business Officer
*Open Date:* 05/15/2018
*Close Date:* 05/30/2018
*FTE:* 1.0 (Full-Time)
*FLSA:* Exempt
*Salary Grade Equivalency:* 73
*Key Responsibility:* Manage insurance coverage and the request, prioritization, and receiving process for new Facilities Operations vehicles and equipment
*Essential Tasks:*
* Solicit input and make arrangements for insurance coverage as appropriate. Submit and coordinate insurance claims as needed.
* Manage overall process related to placing new vehicles into service (insurance, license tags, title, issuance of keys, having preventive maintenance set up, surplusing of vehicles being replaced, etc.).
* Review vehicle and equipment requests (shared document) on a quarterly basis in compliance with Facilities policy. Obtain information as needed to prioritize list based on justification and need.
* Present a prioritized vehicle and equipment list to the Director annually or as requested.
*Competency:* Communication
*Competency Description:* Ability to develop and edit written documents and/or reports with comprehensive and interpretative information that usually spans across functional areas. Ability to provide documentation to explain and support conclusions. Ability to communicate comprehensive and interpretative information that spans across functional areas. Ability to respond to non-routine inquiries.
*Competency Level:* Journey
*Physical Effort:* Reading - F, Writing - F, Hearing - C, Talking - O, Sitting - C, Walking - O
*Work Environment:* Inside

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